ADMINISTRATIVE ASSISTANT (Part Time)

Hours: 27 per week

Monday – Thursday: 9AM – 4PM,
Friday: 9AM – Noon
Lunch 12PM – 1PM
General Purpose
Provide administrative support to pastor, other staff, and ministry teams of the church by conducting and organizing administrative duties and activities.

EDUCATION & EXPERIENCE

Typing with adequate speed and accuracy
Strong computer skills including Microsoft Office & related software applications
Proficiency in the use of office machines (copier, folder, fax machine, etc.)
Good organizational skills
Good command of English composition and punctuation and ability to proofread documents
General knowledge of graphic design is preferred.

 

OTHER GENERAL EXPECTATIONS

Should always be conscious of the need for confidentiality in all matters of the church
Should always exhibit professionalism in appearance, work ethic and accountability
Should be willing to work at an appropriate pace with flexibility
Should give attention to details with an eye for excellence
Should be a self-starter, good at multitasking and prioritizing tasks
Should be able to work independently without supervision
Should always keep work area organized and looking presentable at the close of each day

 

 

GENERAL DUTIES

Be kind, caring, and have a positive and joyous attitude towards all people
Answer incoming calls and handle accordingly
Maintain all church records in church computer software
Take care of reservations for use of the Parlor, Family Life Center or Rally Room
Update and maintain church website, website calendar and social media
Prepare correspondence and process mail
Maintain office supplies within the office
Prepare newsletters, bulletins, Wednesday prayer sheets and PowerPoint slides/presentations
Prepare various reports for staff and other church committees
Perform other duties as assigned by pastor and other staff.

PRINCIPLE FUNCTION

The Financial Administrator shall be responsible for assisting in the preparation of the annual budget, maintaining financial records and for offering counsel on other matters related to church finance.

 

RESPONSIBILITIES

Demonstrate a Christ-like attitude in all aspects of one’s life in order to exalt our Lord and Savior, Jesus Christ.

Maintain a level of trust and confidentiality appropriate to the position.

Post receipts and disbursements of all accounts according to the financial system.

Maintain individual member contribution records on a weekly and annual basis in accordance with appropriate regulations.

Assume the responsibility for depositing weekly contributions.

Prepare and issue checks in accordance with procedures established by the church.

Make monthly tax deposits, quarterly and annual government reports.

Prepare bank reconciliation statements each month.

Prepare financial reports for the budget and other committees as requested.

Prepare financial reports for monthly business meeting.

Receive and answer queries concerning financial matters.

Responsible for maintaining a duplicate file of financial records provided on a monthly basis to the Senior Pastor in case of natural disaster.

Cooperate with other staff in matters of mutual interest and concern.

Prepare annual budget under the direction of the Budget and Finance Committee.

Perform other duties as assigned.

 

 

QUALIFICATIONS

Some level of proficiency in accounting/bookkeeping.

Proficient in Microsoft Office.

Must be willing to submit to and pass, both a criminal and credit, background check.

Must be able to be bonded for a surety bond.